LOCATION JW Marriott Indianapolis
DATE November 8, 201811/08/2018 07:00 AM11/08/2018 04:00 PM


We invite you to join us as a dynamic volunteer for this one-of-a-kind conference!

Please complete this form and choose your preferred area(s) of service and preferred time(s). A six-hour minimum commitment the day of the conference is requested. A brief description of positions and responsibilities is listed on the right side of the page.

A 45-minute volunteer training session is mandatory. Please select from one of the three training sessions listed. If you live outside of the Indianapolis area, a training conference call will be available.
  • Please select one of the three training sessions below:
Positions and Responsibilities
Pre-Event Prep | November 7
Assist with organizing registration and give-away needs
Greeter | November 8
Assist with directional guidance to guests, vendors, and speakers
Provide traffic control at doors
Smile and welcome every individual in the area
Knowledgeable on JW Marriott logistics
Answer questions / Remain in designated position
Registration / Check-In Table | November 8
Registration/ Check-in Table: Welcome, smile, greet guests, register/check-in guests, distribute conference materials, direct guests

Line Management: Facilitate pedestrian traffic flow, manage attendees standing in line, answer questions, direct guests

Registration / Check-in runner

Ask Me! Volunteer: Answer questions, direct guests, accept items for lost and found
PIC (Person In Charge) | November 8
Designated point person to handle specific concerns:

Registration /Check-in: Team captain to oversee and provide support for any escalated situations

Volunteer: Team captain for all volunteers

Speaker Handler: Team captain for any and all speaker concerns and needs

Wayfinding: Team captain for assisting guests with clear and correct directional needs
Handler | November 8
Assist speaker with concerns and needs (i.e. escort speaker to their appropriate location for presentation, water, tissues, mint, first aid kit, office supplies, etc.)
Keynote Speaker(s) – lunch and closing
Breakout Speaker(s)
Green Room for Speaker(s)
Breakout Session Monitor | November 8
Stand at door and welcome breakout session attendees
Help latecomers find seating
Remain for breakout session
Record headcount
Runner | November 8
Field miscellaneous concerns for other volunteers, registrants, vendors and other duties as assigned.
A Jill-of-all-trades i.e. provides water, office supplies, extra name badges, etc.
Floater | November 8
Back up for any/all positions i.e. greeter, registration/check-in, handler, etc. Needs to be visible and welcoming.
About the Volunteer Team
Angela Hughes, Associate Director of Philanthropy,
The Nature Conservancy in Indiana

Angie attended Indiana University and has a Master of Public Affairs from the School of Public and Environmental Management Affairs and a Bachelor of Science in Parks and Recreation.  She first started at The Nature Conservancy in Government Relations and was responsible for representing the organization with elected officials at the federal and state level. Additionally, Angie has served as the lead for a coalition of 30 statewide conservation organizations with a focus on advocating for policy and funding initiatives.  Currently, as an Associate Director of Philanthropy with The Conservancy, her focus is on fundraising from individuals, foundations and corporations as part of a successful fundraising team. 

Angie has been a part of the volunteer force at the Indiana Conference for Women for the past two years and has also served as a vital part of the production team. As Angie has stated: “Working for a not for profit shines the light on the critical need for dedicated volunteers and the Conference has an amazing group of volunteers who are the best of the best! It is so wonderful to see so many of the same gals back year after year to help make this the best conference in the Midwest.”
Read some of the feedback from previous volunteers, and register for yourself!
“I have volunteered at the Indiana Conference for Women for the past 3 years, every year it has grown and I have walked away empowered. I had the opportunity to meet new amazing women, while being energized by some of the top women in our country. You learn from these women, their stories and what it takes to be a woman of influence.”
– Rhonda Beiswanger, Avison Young