LOCATION JW Marriott Indianapolis
DATE November 8, 201811/08/2018 07:00 AM11/08/2018 04:00 PM

Volunteer

We invite you to join us as a dynamic volunteer for this one-of-a-kind conference!

Please complete this form and choose your preferred area(s) of service and preferred time(s). A six-hour minimum commitment the day of the conference is requested. A brief description of positions and responsibilities is listed on the right side of the page.

A 45-minute volunteer training session is mandatory. Please select from one of the three training sessions listed. If you live outside of the Indianapolis area, a training conference call will be available.
  • Please select one of the three training sessions below:
Positions and Responsibilities
Pre-Event Prep | November 7
Assist with organizing registration and give-away needs
Greeter | November 8
Assist with directional guidance to guests, vendors, and speakers
Provide traffic control at doors
Smile and welcome every individual in the area
Knowledgeable on JW Marriott logistics
Answer questions / Remain in designated position
Registration / Check-In Table | November 8
Registration/ Check-in Table: Welcome, smile, greet guests, register/check-in guests, distribute conference materials, direct guests

Line Management: Facilitate pedestrian traffic flow, manage attendees standing in line, answer questions, direct guests

Registration / Check-in runner

Ask Me! Volunteer: Answer questions, direct guests, accept items for lost and found
PIC (Person In Charge) | November 8
Designated point person to handle specific concerns:

Registration /Check-in: Team captain to oversee and provide support for any escalated situations

Volunteer: Team captain for all volunteers

Speaker Handler: Team captain for any and all speaker concerns and needs

Wayfinding: Team captain for assisting guests with clear and correct directional needs
Handler | November 8
Assist speaker with concerns and needs (i.e. escort speaker to their appropriate location for presentation, water, tissues, mint, first aid kit, office supplies, etc.)
Keynote Speaker(s) – lunch and closing
Breakout Speaker(s)
Green Room for Speaker(s)
Breakout Session Monitor | November 8
Stand at door and welcome breakout session attendees
Help latecomers find seating
Remain for breakout session
Record headcount
Runner | November 8
Field miscellaneous concerns for other volunteers, registrants, vendors and other duties as assigned.
A Jill-of-all-trades i.e. provides water, office supplies, extra name badges, etc.
Floater | November 8
Back up for any/all positions i.e. greeter, registration/check-in, handler, etc. Needs to be visible and welcoming.
About the Volunteer Team
A graduate of Indiana University, Beanie Conner grew up in Indianapolis and worked at WRTV6 as the production coordinator before becoming a producer for a local corporate communications company.
There, she produced instructional videos for the airline, pharmaceutical, and energy industries. Taking time to raise her children, she now has had the pleasure of serving as part of the production team of The Indiana Conference for Women for the past 3 years and this year is taking on the role of volunteer coordinator.

Each year, the volunteers have been the most amazing, engaging group of women who are the face of the conference to our attendees. I am looking forward to helping lead this all-star team and work shoulder to shoulder with some of Indiana’s most outstanding women!
Read some of the feedback from previous volunteers, and register for yourself!
“I have volunteered at the Indiana Conference for Women for the past 3 years, every year it has grown and I have walked away empowered. I had the opportunity to meet new amazing women, while being energized by some of the top women in our country. You learn from these women, their stories and what it takes to be a woman of influence.”
– Rhonda Beiswanger, Avison Young